Your West Virginia Registered Agent provides various services, including the acceptance of formal documents and correspondence from the West Virginia SOS.
Your LLC must have a Registered Agent at all times. You’ll appoint one when you first formally register and start your business. You can also replace your existing West Virginia Registered Agent at a later date, provided there is a smooth transition between the old and new agents.
What a West Virginia Registered Agent Does
A Registered Agent’s main function in West Virginia is to accept official documentation and correspondence.
- Correspondence from the West Virginia Secretary of State
- Service of process notices (e.g., if your LLC is sued or required to appear in court)
- Tax forms and requests to complete permits, company filings and reports
- Official state and federal government correspondence and notices
Having a Registered Agent also provides proof to the state that your business exists.
Incfile Provides Free West Virginia Registered Agent Service for the First Year
Incfile provides complete West Virginia Registered Agent service for any LLC that’s formed in the state. Even better, if you form your business through Incfile, your Registered Agent is completely free for the first year and only $119 a year after that.
Incfile is authorized to conduct business in West Virginia and can legally act as your Registered Agent. Here’s what our Registered Agent service provides:
Appointing a Registered Agent Service for Your LLC
When you first form your LLC, you must appoint a Registered Agent. You can change it at any point after that. Here’s how to go about it.
Assign a Registered Agent When You Form Your LLC
Your business needs to have a Registered Agent as soon as it’s formed. You can do this two ways:
When you formally create your business, you’re required to include details of your Registered Agent in your Articles of Organization.
Establish your business through us, and you’ll get a free year of our Registered Agent Service. We’ll also complete and file your Articles of Organization for you with the information that you provide.
Assign a Different Registered Agent After Formation
You can also assign someone else to be your West Virginia Registered Agent after you’ve formed your LLC. There are a couple of ways to achieve this.
Once you’ve chosen a new Registered Agent, you can login to your account with West Virginia Secretary of State to file the change online. Once you’ve filed the change, the Secretary of State will review and update your records. There is a $15 fee for this service.
When you use our Registered Agent service, we take care of all the form filling and filing for you. We’ll collect important information about your business, complete the form on your behalf and then send it to the West Virginia Secretary of State. When we officially become your Registered Agent, we’ll let you know.
West Virginia Registered Agent Search
In certain situations, it may be useful to know the name of the Registered Agent that represents another LLC in West Virginia. You can search the West Virginia SOS business database to discover this information.
If you can’t find the Registered Agent information there, you can request it from the Secretary of State.
What Happens If You Don’t Have a Registered Agent?
Acting as Your Own Registered Agent
You can be the Registered Agent for your LLC if you have a physical address in West Virginia. There can be some drawbacks to this approach:
- Someone must always be available during business hours at the West Virginia address to sign for important documents.
- The Registered Agent must have a physical street address in West Virginia. If you’re forming an LLC outside the state, you’ll need to use an in-state Registered Agent.
- The Registered Agent’s name and address are part of the public record and available through the West Virginia Secretary of State's website. If you prefer that your details remain private, you should use a Registered Agent service.
- If you change your business address or move out of state, you need to file additional documentation with the Secretary of State for the new address. This isn’t necessary if you use a Registered Agent service, making a move or address change much simpler.