Rhode Island LLC Filing Requirements and Fees

How Much Does It Cost to Start an LLC in Rhode Island?

Legal business registration — and making sure your business is in compliance — involves some necessary expenses. Some of these costs are payable to the Rhode Island Secretary of State, while others are due to additional state entities or the federal government. Here are some of the most common requirements and fees.

Please be aware that Rhode Island business license and permit fees may need to be paid when you first form your business, on an ongoing schedule or on an ad hoc basis. Find more details below.

Initial Rhode Island LLC Fees

You’ll need to file as an LLC with the Rhode Island Secretary of State and pay a filing fee when you first formally form your business. Here are the current Rhode Island LLC fees and filing times:

When you form your LLC with us, Bizee will charge you this fee and forward it to the Rhode Island Secretary of State when we file your formation paperwork.

Employer Identification Number

Every LLC in the U.S. should obtain a unique Employer Identification Number (EIN) from the Internal Revenue Service. You'll use it when you open a business bank account, file taxes and pay employees. It's available at no cost from the IRS, or have Bizee obtain one for you.

Foreign LLCs

When you want to do business in a state other than the one where your business is based, you must create a foreign LLC.

Rhode Island Foreign LLC Registration

Foreign companies are those which are formed in another state or country. In order to transact business in Rhode Island these entities must file an Application for Registration with the Rhode Island Secretary of State for a Foreign LLC.

The registration must be accompanied by a certificate of good standing or a certificate of existence from the domestic state of formation. Register your out-of-state foreign company by filing your Application for Registration with the Secretary of State. The filing fee for a Rhode Island Foreign LLC is $150. The state may have additional requirements so contact the Rhode Island Secretary of State for more information.

Foreign Qualification to Operate in Another State

If you plan to expand your Rhode Island LLC into another state, you’ll first need Foreign Qualification or a Certificate of Authority or Compliance from that state. This is necessary if you'll have a physical presence, employees or banking in that state.

This process will likely require you to complete an application and pay a filing fee. Each state typically has its own requirements, so you’ll want to contact the state government entity that administers business (usually the Secretary of State) for specific instructions.

If you need assistance, Bizee provides complete Foreign Qualification service for all states.

Annual Report Requirements

Most states — including Rhode Island — require businesses to file an annual (or other periodic) report with the Secretary of State. For the state of Rhode Island, the Secretary of State requires you to file an annual report every year. When you file your annual report, you’ll need to pay a fee of $50. Here are the Rhode Island annual report filing requirements:

Rhode Island Business License and Permit Requirements

As a business owner, it’s your responsibility to make sure you have the proper state, federal or local business licenses to operate your Rhode Island LLC. Some of the associated fees only need to be paid once, while others are ongoing charges.

Permits and licenses vary based on:

Operating Agreements

The state of Rhode Island does not require businesses to have an LLC Operating Agreement in place.

An Operating Agreement is a document that covers the rights and duties of pertinent members, how the business will be run, how managers and members are chosen and several other key areas. It is typically filed with your Articles of Organization at the time that you officially form your LLC.

This document can be extremely helpful in making sure you’re organized and prepared for any future events that may affect your business.

Other Potential Rhode Island LLC Fees or Requirements

It is normal for your business to pay and meet several other fees and requirements during the life of your LLC. These ad hoc fees will only be payable in specific circumstances, as listed below.

Obtaining a Fictitious Name or DBA

If you wish to establish a Rhode Island fictitious name, you must file a form to register your fictitious business name with the Rhode Island SOS and pay a filing fee of $50.

Changing the Statutory Agent

Your LLC needs a Rhode Island Registered Agent, which you must appoint when you file your Articles of Organization. You can also switch to a new Registered Agent later by filing a Statement of Change with the Rhode Island SOS for a fee of $20.

Reserving a Name for Your LLC

If you don’t want to form your LLC right away, you can reserve a business name for 120 days with the Rhode Island Secretary of State by filing an Application for Reservation of Entity Name and paying a filing fee of $50. First, perform a Rhode Island business search and learn about business name rules to ensure you choose a name that meets state requirements.

Amending Certain Facts About Your LLC

Your business formation documents state certain facts about your Rhode Island business at the time it's formed. Over time, these facts may change. If they do, you'll need to file Articles of Amendment with the Rhode Island SOS for a filing fee of $50. You can do this yourself or have Bizee file the amendments on your behalf.

Getting a Rhode Island Certificate of Compliance

Some organizations will request that you prove your LLC’s compliance with laws and tax requirements. Most states refer to this as a Certificate of Compliance, Existence or Good Standing. If you need to prove you have met your commitments, you’ll need a Certificate of Good Standing from the Rhode Island Secretary of State. You can order a Certificate of Good Standing from the SOS online and pay a fee of $22.

The fees listed above detail many of the charges a standard LLC will be required to pay in Rhode Island. In some unusual circumstances, there may be other one-off, periodic or ad hoc fees not listed above.
Of course, your LLC will also probably need to pay self-employment, payroll, federal, state and sales taxes. More information about taxes can be found on the Rhode Island Business Tax page.