A Statutory Agent in Ohio provides various services, such as accepting formal documentation, communication and correspondence from the Ohio SOS.
Your corporation must have an Ohio Statutory Agent at all times. You appoint one when you first start your business. You can also replace your existing Statutory Agent after formation, provided there is no period during which your business is without a Statutory Agent.
The address for your Statutory Agent in Ohio doesn't need to be the same as your business address. In fact, you can use an Ohio virtual mailbox for your business address.
Important: A virtual mailbox is not a replacement for a Statutory Agent. They perform two separate functions and per the Ohio Revised Code , you are required to have a Statutory Agent.
What Ohio Statutory Agents Do
A Statutory Agent’s primary function is to accept official correspondence and documentation, including but not limited to:
- State and federal government correspondence and notices
- Service of process notices (e.g., if your corporation is sued or required to appear in court)
- Correspondence from the Ohio Secretary of State
- Tax forms and requests to complete permits, company filings and reports
Having a Statutory Agent also allows you to prove to the state that your business exists.
Incfile Provides Free Ohio Statutory Agent Services for the First Year
Incfile provides complete Ohio Statutory Agent services for any corporation formed in the state. Even better, if you form your corporation through Incfile, your Statutory Agent is completely free for the first year and only $119 a year after that.
Incfile is authorized to conduct business in Ohio and able to legally act as your Statutory Agent. Here’s what our Ohio Statutory Agent services include:
Appointing a Statutory Agent for Your Corporation
When you're forming an Ohio State corporation, you must appoint a Statutory Agent at that time. You can change the agent at any time after that. Here’s how.
Assign a Statutory Agent When You Form Your Corporation
Your business needs to have a Statutory Agent as soon as it’s formed. You can do this two ways:
When you create your business, you must include your Statutory Agent's information in your Articles of Incorporation.
If you form your business through us, you’ll get our Statutory Agent service free for one year. We’ll use the information you provide to complete and file your Articles of Incorporation for you.
Assign a New Statutory Agent After Incorporation
You can also assign someone else as your Statutory Agent in Ohio after you’ve incorporated. There are a couple of ways to do this.
Once you’ve chosen a new Statutory Agent, you can file a Statutory Agent Update form with the Ohio SOS. There is a processing fee of $25 for this service.
When you use our Statutory Agent service, we take care of all the form filling and filing for you. We’ll collect the pertinent information about your business, complete the form and send it to the Ohio SOS on your behalf. We’ll notify you when we officially become your Statutory Agent.
OH Statutory Agent Search
In some situations, you may need to know the name of the Statutory Agent that represents other OH corporations. You'll find this information in the state's business database.
If you can’t find the Statutory Agent information there, you can request it from the Secretary of State.
What Happens If You Don’t Have a Statutory Agent?
Acting as Your Own Statutory Agent
You can be the Statutory Agent for your Ohio corporation if you have a business office in the state. However, there can be some drawbacks to this approach:
Other Useful Resources
FAQs About Ohio Statutory Agents
Yes. All business entities are required to have a service of process agent (Statutory Agent). This is mandated by the Ohio SOS. You'll find more information above.
You must assign a Statutory Agent when you form your business with the Secretary of State. You can change your agent afterward by filing the correct form. If you form your business through Incfile, we’ll file all the necessary forms on your behalf. You'll find more information above.
Yes, but we don’t recommend it for the reasons listed above.
Yes. And if you use a company as your Statutory Agent, that company must be legally able to conduct business in the state. You'll find more information above.
Yes. Most states refer to Statutory Agents as Registered Agents. Regardless of the given name, both agents carry out the same duties.