NEW YORK

Why Form a Limited Liability Company (LLC)?


$49 + State Fee & 1st Year FREE Registered Agent

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Start Your New York LLC with These 6 Simple Steps

The Empire State is a fantastic place to build the company of your dreams. A combination of rich cultures, diverse cities and a very healthy economy makes New York State a center of opportunity. New York State is the fourth most populous state in the union, with very strong industries in the technology, finance, investment, media, entertainment and tourism sectors. New York State’s domestic product in 2015 was $1.44 trillion, which would rank it in the top 15 economies in the world.

Starting your own business in New York State is easy, especially if you do that through creating an LLC. Limited Liability Companies (LLCs) are specially designed for small- and medium-sized businesses — they’re easy and inexpensive to create in New York.

A New York LLC does give you many of the benefits and protections of larger corporations but without all the hassle, regulations and rules common to big business.

Advantages of Forming an LLC in New York State

New York State LLCs have several big benefits for you...

  • You can file everything you need to start New York State LLC with Incfile — you can complete all the paperwork you need online and start your company in an hour or less with our easy system that walks you through the process. Then the documents will be sent to the state of New York to file. You can check out our State Filing Times to understand how long it will take to file with New York State, and compare this to other state filing times.
  • Limit any personal liability — any debts, obligations and other liabilities are legally considered to be completely separate from your personal assets.
  • It’s easy to run a New York LLC — these businesses are light on rules. You don’t need complex regulations, annual meetings or boards of directors.
  • LLCs are easy to manage — New York LLCs are simple to manage and you can a make changes with little paperwork.
  • Tracking, filing and paying taxes is easy — any money your New York State LLC generates is reported on your personal tax returns.

How to Start your New York LLC

1. Name Your New York State LLC

  • Your New York State LLC needs a unique, original name. It should:
    • Be distinctive
    • Not be used by another company in New York State
    • Not be confusable with the name of another company in New York State
    • End with the words “Limited Liability Company” or the abbreviations “LLC”
    • “Limited” and “Company” can be abbreviated to “Ltd.” and “Co.”
    • For example: “Empire Travel Solutions LLC” or “Buffalo Home Repairs Limited Liability Company”             
  • Learn how to search for other company names, including words you aren’t allowed to use in your company name on our page about naming your New York business entity. <link>

2. Your New York State LLC Needs a Street Address

A New York State LLC must have a designated street address. That could be your home address (if you’re running the company from your residence), where your office is located, or any physical address of your preference — you just cannot have an address outside of New York State, per the state requirements for LLCs. Also, it cannot be a P.O. Box.

3. Assign a Registered Agent for Your New York LLC

Every New York LLC must have a "registered agent". That could be you, the managing director, owner or a dedicated registered agent service. The registered agent in New York is someone who receives official legal and tax correspondence and has responsibility for filing reports with the New York Secretary of State.

At Incfile, all of our packages include a "Registered Agent" service free for the first year and $99 per year thereafter. We also have a dashboard you can login to and easily view any document your registered agent has received on your behalf. Here are a few reasons you might want to appoint Incfile as their registered agent service...

  • The Registered Agent must have a physical street address in the state where you are forming the company. Some people establish companies outside of the state they live in and will need to use a Registered Agent service to provide the address.
  • You always need to have someone on hand to receive important documents for your business during business hours (typically 9 AM to 5 PM Monday to Friday). Therefore, person must always be available to sign for legal correspondence.
  • The Registered Agent’s name and address is part of the public record and available through the New York Secretary of State's website. If you would prefer your name and address isn’t published, this is a reason to choose a Registered Agent service.
  • If you change your New York business address or move out of state, you don’t need to file additional documentation with the secretary of state for the new address of your Registered Agent. You will need to setup a new registered agent service in the new state.

There are more considerations, but this should help you with your decision to use a Registered Agent service.

4. You Need to File Articles of Organization with the New York Secretary of State

Filing Articles of Organization creates your New York State LLC. We can do this on your behalf.

5. You Will Need to Create a New York LLC Operating Agreement

Your New York LLC must legally have an Operating Agreement. This covers how managers and members are chosen, rights and duties of members, how the business will be run and several other key areas. Here’s how to create your Operating Agreement. If you’re interested in having your Operating Agreement created for you, Incfile will draft a general Operating Agreement within most of our online business formation packages. It can also be selected as an add-on option in our Silver package. This Operating Agreement will be a basic template that you can make changes to anytime you see fit.

There’s lots more information on how to form an LLC here. It answers questions like:

  • Who can form a New York State LLC?
  • When should you form a New York State LLC?
  • What are the ongoing responsibilities for an LLC?

Starting Your New York State LLC — Useful Resources

Form a New York State LLC without Breaking the Bank

Incfile provides a cost-effective service to help you create your New York LLC. We guide you through the process and handle most of the administrative steps, such as filing the articles of organization on your behalf. Our basic package also provides a free registered agent service for the first year. If you're looking for help to start an LLC, our comprehensive services provide outstanding value.

Naming your New York State Limited Liability Company

Choosing the right name for a New York LLC helps to set you apart in the minds of your customers, partners, suppliers and employees. New York State does have rules about what you can call your new LLC.

General New York Secretary of State Rules on What You Can Call Your LLC

  • The name must be unique and not used by another LLC or business operating in New York State
  • New York State LLC names must use the English alphabet or regular numerals (0, 1, 2, 3, 4, 5, 6, 7, 8, 9)     
  • The name of your New York State business must end with “Limited Liability Company,” “L.L.C.” or “LLC”

Rules on Not Confusing Your New York State Business Name With Another Business Name

  • It should not be possible to confuse the name of your business with the name of another New York State business
  • When deciding if names are substantially similar, you cannot claim a different type face, font, accents, subscript/superscript characters, punctuation or words like “the,” “and,” “of” etc. to claim your business name is different

Rules on Words You Can’t Use in Your Business Name

  • There are certain words that are restricted or prohibited for use in the name of an LLC
  • Restricted words include: "America Espirito Sport Fraternite," "Citius Altius Fortius," academy, acceptance, annuity, arboretum, assurance, bank, benefit, blind, bond, casualty, college, conservatory, council, doctor, education, elementary, endowment, exchange, fidelity, finance, guaranty, handicapped, historical, historical society, history, indemnity, industrial organization, industrial organization, institute, insurance, investment, kindergarten, labor, lawyer, library, loan, mortgage, museum, Olympiad or , prekindergarten, preschool, savings, school, secondary, surety, title, trust, underwriter, union , United Nations, university
  • Prohibited words include: attorney, board of trade, chamber of commerce, community, cooperation, cooperative, corporation, incorporated, partnership, redevelopment, state police, state trooper, tenant relocation, urban development, urban relocation, anything to do with the Olympics
  • Although these are the main rules about naming your business in New York State, there are plenty more, you can find them here

New York State Information on Naming an LLC

  • You can search for existing company names in New York State here.
  • New York State does say that “customers are cautioned to avoid interpreting database search information as an indication that a name is or is not available for use” and “finding that the name is available is not an approval of the name by the Department of State and is not a determination that the proposed name satisfies any particular requirement of law. No expenditure or other commitment should be made in reliance upon the availability of a name.”
  • You can reserve a business name with the New York Secretary of State for a fee of $20. Full details of how to do that are available here.

Rules on Infringing on Service Marks or Trademarks Inside or Outside New York State

In addition to the rules above, it’s also vital to see if your name might infringe on the trademark or service mark of another business. For example, it might not be a good idea to call yourself “NY Rangers Hockey Gear,” since NY Rangers is a trademark owned by the sports team.

The easiest way to see if your proposed business name infringes is to carry out a trademark search. You can do that via the United States Patent and Trademark Office. You should also bear in mind that your business entity name cannot be substantially similar to an existing trademark or service mark.

What Should You Call Your New York State LLC?

Finding the perfect name can be tough. You want a business name that:

  • Describes what your New York State business does
  • Appeals to your planned audience
  • Makes your business easy to find
  • Is relatively unique
  • Doesn’t limit you to a particular location or type of product or service

Fortunately, we’ve got some good advice on seeking out the perfect business name for your New York LLC. Check out our guidance here and be inspired.

You’ve Found the Perfect Business Name, What Next?

Once you’ve found the right name for your business, it’s time to make it a reality. Check out our guide to starting your New York State LLC and start your LLC today.

Best Cities in New York State to Form Your LLC

New York State is home to the largest city in the nation, together with a number of other diverse, some beautiful, cosmopolitan cities. Here are four of the best to consider when it comes to forming your New York State LLC.

Starting an LLC in New York, NY

The most famous and most populated city in the United States, New York is a major center for business, culture, innovation and the arts. New York is a “global power city” and exerts tremendous influence over many industries and is known as the cultural and financial capital of the world. As a hub of international business and commerce, New York is a leader in the technology, banking and finance, tourism, transportation, retailing, world trade, media, real estate, legal, advertising, accountancy, insurance, theater and fashion sectors. Many of the largest businesses in the world are headquartered in New York City.

  • Area of city: 468 square miles
  • Population of metro area: 20.2 million
  • Population density: 28,000 people per square mile
  • Cost of living: 131 percent above national average; housing is 373 percent more expensive
  • Time zone: EST
  • Sales tax: 8.875 percent

Starting an LLC in Rochester, NY

Located in the north east of New York State, on the shores of Lake Ontario and near the border with Canada, Rochester is the third most populous city in the Empire State. Although it’s famous for being the birthplace of Kodak and Xerox, the economy of Rochester has diversified significantly over the last few years. The city is now a major center for the high-tech industry, food and beverage production.

  • Area of city: 37 square miles
  • Population of metro area: 1.1 million
  • Population density: 6,100 people per square mile
  • Cost of living: 1 percent above national average; housing is 5 percent cheaper
  • Time zone: EST
  • Sales tax: 8 percent

Starting an LLC in Buffalo, NY

Although it’s dwarfed by New York City, Buffalo is the second most populous city in New York State. Originally built around the steel, grain and automobile industries, Buffalo’s economy is now refocused on technology, biotech, education and financial services. After a decline, Buffalo is now adding employment and has one of the most affordable housing markets and cost of living in the U.S. for a major city.

  • Area of city: 52 square miles
  • Population of metro area: 1.1 million
  • Population density: 6,400 people per square mile
  • Cost of living: 4 percent below national average; housing is 2 percent more expensive
  • Time zone: EST
  • Sales tax: 8.75 percent

Starting an LLC in Albany, NY

As the capital of New York State, Albany is a popular city to start a business. The district is a major part of “Tech Valley” and technology, together with government, healthcare and education are the major industries in the city and surrounding areas. Albany also has excellent transportation links.

  • Area of city: 22 square miles
  • Population of metro area: 1.2 million
  • Population density: 4,500 people per square mile
  • Cost of living: 10 percent above national average; housing is 17 percent more expensive
  • Time zone: EST
  • Sales tax: 8 percent

Ready to Start your New York State LLC?

Incfile provides a cost-effective service to help you create your New York State LLC. We guide you through the process and handle most of the administrative steps, such as filing the articles of organization on your behalf. Our basic package also provides a free registered agent service for the first year. If you're looking for help to start an LLC, our comprehensive services provide outstanding value.

Your New York LLC and Registered Agents

Your New York State LLC must have a “Registered Agent.” They’re chosen by you and can accept legal notices and other correspondence for your New York State Limited Liability Company on your behalf. You can act as your own registered agent if you live in New York.

Note that In New York, the secretary of state acts as your registered agent by default. Once your LLC is formed, you should change your registered agent. There are a couple of rules on choosing registered agents:

  • If you choose a person, they must reside in New York State
  • If you choose a business, they must be able to conduct business in New York State

Here at Incfile we provide comprehensive registered agent services and it’s free for the first year when you incorporate through us.

Our registered agent service includes a dashboard where you can review documents received, automatic notification of correspondence and free forwarding of all documentation.

New York State Registered Agents and What They Might Deal With

A registered agent in New York State may receive the following on behalf of your LLC:

  • Correspondence from the secretary of state
  • Service of process notices, e.g. if your New York State LLC is sued or required to appear in court
  • Official New York State and federal government correspondence and notifications
  • Tax forms and requests to complete permits, company filings and reports

If your business doesn’t have a street address in New York State but conducts business there, you will still need an agent to accept important documents. The name and address of your registered agent should be provided to the secretary of state of New York.

A registered agent is also known as a “Corporate Agent,” "Resident Agent," “Agent for Service of Process” or "Statutory Agent."

Being Your Own Registered Agent for Your New York State LLC

If you live in New York State, you might choose to be the registered agent for your LLC yourself. Be aware that there are some drawbacks:

  • You must always be available to receive important documents for your business. If you’re not always on hand, consider using a third-party registered agent service like Incfile.
  • The registered agent’s name and address is part of the public record and available through the New York State Secretary of State's website. If you would prefer your details are kept confidential, you might choose a registered agent service.
  • If you change your New York State business address or move out of state, you don’t need to file additional documentation with the secretary of state for the new address of your registered agent.

If You Don’t Have a Registered Agent for Your New York State LLC

Failing to have a registered agent in New York State can cause you significant business issues including:

  • Not knowing you’ve been served, you’re getting sued or you are having legal actions taken against your business — if your business is litigated against and you don’t know about it, you could lose to a default judgement in your absence.
  • Failing to meet filing deadlines — New York State LLCs need to file certain documents with the secretary of state. If you are not able to do this you could face fines and penalties.
  • Losing your status as a New York State LLC — A registered agent “proves” to the state that your business exists. Without it, you could lose your business entity protections and your New York State LLC may be dissolved.

Incfile Will Provide a Registered Agent for New York State on Behalf of Your LLC

Here at Incfile, we have an expert registered agent service. We provide the first year of this service completely for free if you choose to form your LLC with us. After the first year, it’s only $99 for subsequent years — a small price for your peace of mind. Here’s what our service provides:

  • An always available registered agent service that can receive correspondence, documents, and legal proceedings on your behalf
  • A digital dashboard where you can access, store, and retrieve any information we’ve received for your business
  • Email notification whenever we receive documents for your business
  • Automatic forwarding of all correspondence, documentation, and information directly to you

Form, Filing and Permit Requirements for a New York LLC

When you incorporate an LLC in New York State, you need to get certain forms, filings and permits in place. These include:

  • Articles of Organization
  • Business permits and licenses
  • Certificate of Publication in two newspapers
  • Department of Taxation and Finance
  • An Operating Agreement for your New York State LLC

We’ll explain what each of these are and how you file them.

NY Articles of Organization

Articles of Organization are the formal documents you file with the New York State Secretary of State to create your LLC. They state certain information about your business. Once the articles are filed with and accepted by the secretary of state, it legally creates your business as an LLC in New York State. Here’s what’s typically included:

  • Your business name and address
  • Details of your registered agent

Here at Incfile we automatically create and file your Articles of Organization on your behalf when you start your business with us. You only need to file your certificate once.

New York State LLC Business Permits and Licenses

Depending on the type of business you’re running, you may need to obtain various business permits or licenses.

A Business Permit or License from Your City

Various cities in New York State have slightly different rules and fees for permits and licenses. Check with your local city administration to see what their rules are. You may need a separate permit or license for each city your New York State LLC operates in.

Additional Business Permits and Licenses

Depending on the type of business you are running, you may need to get additional permits and licenses from the city, county or state of New York or licenses from the federal government. You can find more information on New York State's Department of Taxation and Finance website about local taxes and permits and information on the SBA's website about federal ones. The frequency of how often you need to file permits varies depending on the permit type.

If you’d rather have someone do the research for you, Incfile offers a Business License Research service for $99 additional fee to your online formation package of choice. With his add-on, a licensing specialist will determine all of the permits and licenses required for your specific industry and city-, state- or county-level jurisdictions.

Certificate of Publication

Within 120 days of forming your LLC, you are required to publish details of your company formation and articles of organization in two newspapers for a period of six consecutive weeks. The newspapers will be designated by the county clerk of the county in which your LLC is located. The newspapers will charge for this service.

Department of Taxation and Finance

In most cases you will need to register with the Department of Taxation and Finance. This is normally the case if you sell taxable products or services in New York State.

Operating Agreement for Your New York State LLC

Although setting up a New York State LLC is very easy, managing an LLC can be more complex. One way to make sure everyone is working to the same aims and priorities is by creating an operating agreement. Your operating agreement should include areas like:

  • Legal Standing: Stating dates, formation details and other important legal information including the legal standing of your New York LLC.
  • Ownership: Voting rights, how the business operates and several other factors are affected by how ownership of the New York LLC is split between its members.
  • Ownership Percentages: The amount each member has invested and the percentage of ownership of each New York State LLC member.
  • Management Type: Declares how your LLC is managed, whether that’s by members or managers you appoint.
  • Management Relationships: Describing the legal and professional relationships between the members and the managers of your New York State LLC.
  • LLC Rules: Clarifies the policies, rules and procedures the New York State LLC will use for adding, removing, amending and making other changes to members and managers.
  • Profit and Loss Allocation: How profits and losses will be split and allocated between New York State LLC members.
  • Roles, Rights and Responsibilities: What each of your members is expected to do as an owner of your New York LLC.
  • Decisions and Voting Powers: Explains how decisions will be presented, discussed and acted on, including the voting rights of each New York State LLC member.

New York State state law requires you to have an operating agreement for your LLC. An operating agreement:

  • Strengthens your legal standing as a New York State LLC
  • Removes confusion by clearly stating how your business will operate
  • Reduces misunderstandings and disagreements between New York State LLC members
  • Reduces the need for every member of an LLC to approve and sign off on every decision

Your operating agreement only needs to be created once and updated if significant changes are needed. The good news is, Incfile provides an Operating Agreement with most packages and it can also be individually added to our basic Silver package. Our Operating Agreement provided will be a general template that covers the top 20 most common provisions for any new business. As your business evolves, you can make changes anytime as you see fit as this is an internal company document for LLC members and not filed with the state or IRS.

NY Biennial Statement

You must file a statement every other year to the New York Secretary of State.

NY Annual Tax Filing

LLCs will need to file annually with the tax department in New York State. You can find additional details on the Department of Taxation and Finance website.

As you can see, there are several forms and permits you need to conduct business, both initially and that you’re required to submit on an annual or biannual basis.

Ready to Start your New York State LLC?

Incfile provides a cost-effective service to help you create your New York State LLC. We guide you through the process and handle most of the administrative steps, such as filing the articles of organization on your behalf. Our basic package also provides a free registered agent service for the first year. If you're looking for help to start an LLC, our comprehensive services provide outstanding value.

Taxes and Fees for Your New York State LLC

Here’s a breakdown of the likely taxes and fees you’ll incur when you start and run an LLC in New York State.

New York State Fees

New York State LLC Formation and Filing Fee

When you first from your LLC in New York State you will need to pay a fee of $200 to file your Certificate of Formation.

New York State Permits and Licenses

You will need to pay licensing and permit fees on a regular basis depending on the type of business you are operating and where you are located. These do vary from city to city and industry to industry.

New York State Certificate of Publication Fee

The certificate of publication fee is $50 and you will also need to pay the two newspapers for publishing details of your business for six consecutive weeks. This must be completed within 120 days of starting your LLC.

New York State Biennial Statement Fee

The fee for filing a biennial statement is $9. New York State may charge up to $250 in late fees if you miss your filing deadline.

New York State Taxes

New York State Tax Fee

You will need to pay to file with the Department of Tax on an annual basis. The fee will be between $25 and $4,500, depending on your gross income in the previous year. You can find details on the Department of Taxation and Finance website.

New York State Income Tax

New York State income is typically around 6.5 percent which you will need to pay on your net earnings.

New York State State Sales Tax

If you’re selling products or services in New York State you may need to pay a state sales tax of between 4 to 8.875 percent.

NY Federal Taxes

Self-Employment Tax

Because your New York State LLC income flows through to your personal tax return, you must pay self-employment tax (also known as FICA, Social Security or Medicare tax) on your earnings. This is typically at a rate of 15.3 percent. You will be able to deduct your business expenses from your income when working out how much self-employment tax you owe. Note that if you are an LLC electing to be treated as an S Corp, you can reduce your self-employment tax.

Federal Income Tax

You will also need to pay regular federal income tax when you file your tax return every year. You can see the federal tax bands here. Note that you will be able to apply your standard deduction, personal exemption and business expenses to this tax.

Ready to Start your New York State LLC?

Incfile provides a cost-effective service to help you create your New York State LLC. We guide you through the process and handle most of the administrative steps, such as filing the articles of organization on your behalf. Our basic package also provides a free registered agent service for the first year. If you're looking for help to start an LLC, our comprehensive services provide outstanding value.

Understand Your Ongoing LLC Filing Requirements

Each state requires different forms such as your business annual reports and state franchise tax reports to be filed at different times. It’s important to understand when each form needs to be filed and when you need to refile the form. Complying by the form filing requirements keeps your business in good standing with the state. Failure to file these reports can lead to the company being revoked or administrative business dissolution. Incfile includes lifetime company alerts with courtesy email reminders to inform clients of an upcoming filing requirement with all of our state filing packages.

New York’s Mandatory, Ongoing Filing Requirements:

Annual Report

Frequency: Biennially
Due Date: During anniversary month of organization.
Filing Fee: $18

Important: Section 206 of the New York State Limited Liability Company Law requires that within 120 days after the effectiveness of the initial articles of organization, a limited liability company (LLC) must publish in two newspapers a copy of the articles of organization or a notice related to the formation of the LLC. The newspapers must be designated by the county clerk of the county in which the office of the LLC is located, as stated in the articles of organization. After publication, the printer or publisher of each newspaper will provide you with an affidavit of publication. A Certificate of Publication, with the affidavits of publication of the newspapers attached, must be submitted to the New York Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. The fee for filing the Certificate of Publication is $50.

(We do not assist in the filing of the Publication Requirement)

Protect Your Business Name with a Trademark

A trademark is an essential asset for your business because it protects the brand name and identity that you worked so hard to create. When you secure a federal trademark for your business brand, it gives you exclusive rights to use your business name, logo or slogan once the trademark is approved. Federal Trademark Protection also prevents other businesses from using your brand name and brand identity. Incfile is happy to help with conducting a trademark name search on your business name. Our partnered attorneys will do the research to make sure the mark isn't already taken, ensure the filing is properly prepared and submitted to the government office, and provide sound legal advice throughout the entire process.

​Benefits of Incfile's Trademark service include:

  • Legal counsel from an experienced trademark attorney
  • A thorough search of existing trademarks
  • A registered trademark with the USPTO
  • Handling all correspondence with the USPTO until the name is approved.

Finances & Accounting for Your New York LLC

Once you form your LLC in New York, there are important next steps to ensure your business finances and accounting are organized for tax season and peace of mind, and that your personal and business finances are kept separate to ensure safety of your personal assets. With the right accounting steps, your business will run smoothly and be set up for increased profits and success.

Choose a Bank for Your New York LLC

The right business checking account for your business should have minimum fees, so that your money goes into the business or your own checking account instead of spending on hidden, tricky bank fees. According to NerdWallet — who looked at the 10 biggest banks in the U.S. and some additional online banks — these are the best four free business checking accounts for your LLC:

Create a chart like this:

Best Free Business Checking Accounts
U.S Bank Silver Business Allows 150 transactions a month for free. Has 3.000 bank branches in addition to online banking.
Capital One Spark Business Online banking with no monthly limit on transactions.
Well Fargo Business Choise Make 10 debit transactions a month and the $14 monthly free is waived. Offers a total of 200 free monthly transactions and no charge for the first $7.500 in cash deposits each month.
Bank of Internet Federal Bank Basic Business Online-only bank that offers 200 free transactions a month and unlimited fee reimbursement for ATMs in the US.

Separate Business & Personal Expenses

Once your form your LLC, it’s important to keep your business and personal assets separate to protect your personal assets from liability. It also makes tax season a whole lot easier when you have one clear account with all your business expenses, instead of all expenses mixed up within two accounts that need to be sorted. Once you choose a business checking account for your New York LLC, make sure you receive a business checking card or apply for a business credit card that you can use for all business expenses. You can also use a tool like Expensify to track and tag business expenses from your mobile phone.

Set Up Accounting Software

Choosing the right accounting software will allow you to track your accounts receivable — the money that is flowing in and out of your business. Accounting software will allow you to track bills, invoices, expenses and customers. This is also another important step in simplifying your year-end tax burden. With a clear, separate business checking account and card and an organized accounting software system, you’ll (barely) dread tax season as a business owner.

Here are some favorite accounting software options for LLC business owners:

QuickBooks: This is a top option for a lot of business owners and starts out at only $10 a month. You can automatically important banking transactions, track your customers and vendors and related bills and expenses, and integrate with a lot of other online finance tools. If you hire an accountant or tax support, they will all likely support QuickBooks. You can even use an online version in addition to a desktop version of their software. The drawback is that the learning curve for QuickBooks can sometimes be a bit steep.

Xero: Xero is online accounting software that is a great option for those who find QuickBooks to be too complicated and difficult to understand. Their plans start out at $20 per month.

FreshBooks: Freshbooks is online accounting software that allows you to also track your time, expenses, collaborate on projects and view accounting reports. One drawback is that it doesn’t currently have a way to track invoices that your business needs to pay. But, accounts start out at $15 per month.

Bench: Bench not only allows you to track your accounts receivable, but they include the help of a real-life bookkeeper to run your accounting every month. For a Bench account starting out at $125 a month, this is quite the deal instead of hiring your own bookkeeper.

Determine How You’ll Accept Credit Cards

If you use QuickBooks or Freshbooks, you’ll be able to accept credit cards to pay for invoices. If you have a brick and mortar location for your small business, you want to look into offering payments through a service such as Shopify or Square.

Look Into Business Funding Options

In case your business runs out of cash flow, you want to have a backup option so your business doesn’t go under. You can raise capital from investors, ask friends or family for loans, get a business credit card, take an online business loan, or look into government financing using the SBA & BusinessUSA’s financing tools. Also, it’s important to remember that you can also bootstrap your business — which means, only using the funds you have in your bank account and not expanding until you get more business income.

Business Operations & Marketing for Your New York LLC

Build a Business Website

Having a great online presence for your business is the number one way people will find you. You need to start with buying a domain name using a service such as NameCheap. Then you need to choose a service to host your website such as Sniper Monkey. Finally, design your website using a tool such as SquareSpace or WordPress. Make sure your website includes important business information such as how to contact you and business hours.

Choose a Virtual Phone System

Your business needs a phone number so that your customers, employees and and vendors can reach you. A great option is to look into a tool such as Grasshopper, which allows you to get a business phone that actually forwards to your cell phone, so you never miss an important call.

Design a Business Logo

A logo will reflect your business branding everywhere your customers interact with you — on your website, on your invoices, in your email signature, on business cards and more. Instead of trying to design a logo yourself, try a logo making service such as 99 Designs or buy some really high-quality pre-made logos you can customize on CreativeMarket.

Get Business Cards Created

Once you have a logo, create nice looking business cards that you can hand out when you’re out networking or even running errands. You never know when a conversation about your business will come up, and you want to be able to give someone a place to research your business and contact you. A great tool to create inexpensive business cards is Vistaprint.

Choose the Best Business Tools to Run Your New York LLC

In addition to accounting software, there is a number of online business software options that will lift a number of menial tasks and burdens off your full business-owner plate. Below are important business functions for your LLC and what we think are the best business tools for your New York LLC.

  • Project Management: Asana, Basecamp, Trello
  • Productivity: Todoist, Evernote
  • Collaboration: Google Docs, Dropbox, Box
  • Social Media Management: Hootsuite, Buffer, Sprout Social
  • Communication: Skype, Grasshopper, Slack, Yammer
  • Email Marketing: MailChimp, CampaignMonitor
  • Marketing Automation: HubSpot, Hatchbuck
  • Customer Relationship Management (CRM): SalesForce, Insightly, Zoho
  • Customer Support: ZenDesk, GetSatisfaction, SurveyMonkey
  • Human Resources: Gusto, Back Ops
  • Legal: DocuSign
  • Ecommerce: Shopify, Recurly, Vendio, Square
  • Website Development: Sniper Monkey, SquareSpace, WordPress, Jira
  • Analytics: Google Analytics, SumAll
  • SEO: SemRush, KWFinder, AHREFS
  • Hiring: Bullhorn Reach, Plum, ZipRecruiter

Get a “Start a Business Checklist” to Follow

If you want to track your progress in getting your new business set up properly, we have a great virtual Start a Business Checklist that includes everything you need to do to launch your business. It even features downloadable PDFs you can access to download and print.

Only $49 + State Free To Launch Your Business

Clear Pricing. No Contracts. No Surprise.

What are the fees and requirements to form a business in New York?

Filing Time and Price

The state charges this amount to file a new business entity. This fee goes directly to the Secretary of State.

State Fee State Filing Time Expedited Filing Time
$205 5 Business Days 1 Business Day

Compliance Requirements

This report is mandatory and must be filed within the specified time frame in order for the entity to remain in good standing with the state. Failure to file this report can lead to the company being revoked or administratively dissolved.

Annual Report

Frequency: Biennially

Due Date: During anniversary month of organization.

Filing Fee: $18

Important: Section 206 of the New York State Limited Liability Company Law requires that within 120 days after the effectiveness of the initial articles of organization, a limited liability company (LLC) must publish in two newspapers a copy of the articles of organization or a notice related to the formation of the LLC. The newspapers must be designated by the county clerk of the county in which the office of the LLC is located, as stated in the articles of organization. After publication, the printer or publisher of each newspaper will provide you with an affidavit of publication. A Certificate of Publication, with the affidavits of publication of the newspapers attached, must be submitted to the New York Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. The fee for filing the Certificate of Publication is $50.

(We do not assist in the filing of the Publication Requirement)

Learn more about starting a business in New York

Additional resources, guides, and articles for better decision making.

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