A Commercial Clerk in Maine provides various services, such as accepting formal documents and correspondence from the ME Department of the Secretary of State, Bureau of Corporations, Elections & Commissions (BCEC).
Your corporation must have Maine Commercial Clerk services at all times. You appoint one when you first start your business. You can also replace your existing Commercial Clerk after formation, provided there is no period during which your business is without a Commercial Clerk.
The address for your Commercial Clerk in Maine doesn't need to be the same as your business address. In fact, you can use a Maine virtual mailbox for your business address.
Important: A virtual mailbox is not a replacement for a Commercial Clerk. They perform two separate functions and per ME corporation law, you are required to have a Commercial Clerk.
What Maine Commercial Clerks Do
A Commercial Clerk’s primary function is to accept official correspondence and documentation, including but not limited to:
- State and federal government correspondence and notices
- Service of process notices (e.g., if your corporation is sued or required to appear in court)
- Correspondence from the ME Department of the Secretary of State, BCEC
- Tax forms and requests to complete permits, company filings and reports
Having a Commercial Clerk also allows you to prove to the state that your business exists.
Incfile Provides Free Maine Commercial Clerk Services for the First Year
Incfile provides complete Maine Commercial Clerk (Registered Agent) services for any corporation formed in the state. Even better, if you form your corporation through Incfile, your Commercial Clerk is completely free for the first year and only $119 a year after that.
Incfile is authorized to conduct business in Maine and able to legally act as your Commercial Clerk. Here’s what our Maine Commercial Clerk services include:
Appointing a Commercial Clerk for Your Corporation
When you're forming a Maine State corporation, you must appoint a Commercial Clerk at that time. You can change the clerk at any time after that. Here’s how.
Assign a Commercial Clerk When You Form Your Corporation
Your business needs to have a Commercial Clerk as soon as it’s formed. You can do this two ways:
When you create your business, you must include your Commercial Clerk's information in your Articles of Incorporation.
If you form your business through us, you’ll get our Commercial Clerk service free for one year. We’ll use the information you provide to complete and file your Articles of Incorporation for you.
Assign a New Commercial Clerk After Incorporation
You can also assign someone else as your new Commercial Clerk in Maine after you’ve incorporated. There are a couple of ways to do this.
Once you’ve chosen a new Commercial Clerk, you can complete the Statement of Change form available on the Department of the Secretary of State, BCEC website. Once you’ve filled it out, send it to the BCEC with a filing fee of $35 so they can update your records.
When you use our Commercial Clerk (Registered Agent) service, we take care of all the form filling and filing for you. We’ll collect the pertinent information about your business, complete the form and send it to the Maine BCEC on your behalf. We’ll notify you when we officially become your Registered Agent.
ME Commercial Clerk Search
In some situations, you may need to know the name of the Commercial Clerk that represents other ME corporations. You'll find this information in the state's Commercial Clerk list.
If you can’t find the Commercial Clerk information there, you can request it from the Department of the Secretary of State.
What Happens If You Don’t Have a Commercial Clerk?
Acting as Your Own Commercial Clerk
You can be the Commercial Clerk for your Maine corporation if you have a business office in the state. There can be some drawbacks to this approach:
Other Useful Resources
FAQs About Maine Commercial Clerks
Yes. All business entities are required to have a service of process agent (Commercial Clerk). This is mandated by the ME Department of the Secretary of State. You'll find more information above.
You must assign a Commercial Clerk when you form your business with the Department of the Secretary of State. You can change your clerk afterward by filing the correct form. If you form your business through Incfile, we’ll file all the necessary forms on your behalf. You'll find more information above.
Yes, but we don’t recommend it for the reasons listed above.
Yes. And if you use a company as your Commercial Clerk, that company must be legally able to conduct business in the state. You'll find more information above.