How Much Does It Cost to Form a KY Corporation?
Legal business registration — and maintaining compliance with the state — involves necessary expenses and investment. Some of these costs are payable to the KY Secretary of State, while others are due to additional state entities or the federal government. Here are some common requirements and fees.
Please note that fees for a State of Kentucky business license or permit may be due when you first form your business, on an ongoing schedule or on an ad hoc basis. Find more details below.
Initial Kentucky Corporation Filing Fees
When starting a business in Kentucky State, you’ll need to file a form and pay a filing fee. Here are the current Kentucky corporation filing fees and times:
When you use Incfile to register a business in Kentucky, we charge you the state filing fee and forward it to the Secretary of State when we file your incorporation paperwork.
Just pay the required Kentucky corporation filing fees.
Employer Identification Number
Every corporation in the country should have a unique EIN (Employer Identification Number) from the Internal Revenue Service. You'll use it when you open a business bank account, file taxes and pay employees. You can get one directly from the IRS, or Incfile can get one for you.
If you want to do business in a state other than the one where your business is based, you must create a Foreign Corporation.
Kentucky Foreign Corporation Registration
Before you can bring an arm of your business from another state into Kentucky, you must request Kentucky Foreign Qualification. This means the state gives you permission to conduct business there.
To request registration of a Kentucky Foreign Corporation, you must complete an Application for Certificate of Authority and pay a processing fee of $90. The state may have additional registration requirements, so contact the Kentucky Secretary of State directly for more information and to ensure you're in compliance with KY corporation law.
Foreign Qualification to Operate in Another State
If you plan to expand your Kentucky corporation into another state, you’ll first need Foreign Qualification or a Certificate of Authority from that state. This is necessary before you can create a physical presence, hire employees or bank in that state.
You'll likely have to complete at least one application and pay a filing fee, but each state has its own requirements. Before you start the process, compare state filing times and state filing fees so you can plan accordingly.
Above all, contact the state government entity that administers business (usually the Secretary of State) to confirm their requirements and for specific instructions.
If you need assistance, Incfile provides a complete Foreign Qualification service for all states.
Kentucky Annual Report Requirements
Most states require business entities to file an annual (or other periodic) report. Kentucky requires an annual report to be filed once a year with the KY Secretary of State any time between January 1 and June 30.
When you complete your annual report, you may complete the filing online, accompanied with a filing fee of $15.
Between January 1st and June 30th
State of Kentucky Business License and Permit Requirements
Before you start doing business, you must secure the necessary state, federal or local business licenses and permits to operate your corporation. Some of the fees will only need to be paid once, while others may be ongoing charges.
Permits and licenses vary based on:
You are required to have Kentucky corporation bylaws if you form a corporation in the state. You don't need to file them with the Kentucky Secretary of State, but make sure you have them with your documents and by all means, continue to follow them.
Bylaws will outline certain rules for carrying out tasks related to managing your corporation including, but not limited to:
- the number of directors the corporation has
- how they'll be elected, their qualifications and the lengths of their terms
- when, where and how your board of directors can call and conduct meetings
- voting requirements
The bylaws must then be adopted (and amended, if necessary) by the board of directors and shareholders.
Drafting a set of bylaws can be extremely helpful in making sure you’re organized and can help protect your business from any future changes and events that may affect your business.
Other KY Corporation Filing Requirements and Fees
The State of Kentucky requires you to complete a few more tasks before you can begin conducting business.
Appoint a Director
Some states require corporations to appoint a full board of directors. KY corporation law requires all corporations to have at least one director.
In Kentucky, the board of directors may elect officers, such as the president, vice president, secretary, treasurer, etc. and one officer must hold the responsibility of preparing minutes of the directors' and shareholders' meetings and authenticating records of the corporation.
Issue Stock to Shareholders
To raise business capital and keep it separate from company owners' money, every Kentucky corporation must sell stock to its shareholders. The Articles of Incorporation must authorize the sale of at least one class of share, and the corporation cannot sell more shares than are authorized.
Hold Annual Shareholder Meetings
In Kentucky, you are required to hold annual shareholder meetings, however, if you fail to do so, Kentucky Revised Statutes Chapter 271B, § 271B.7-010 states, "The failure to hold an annual meeting at the time stated in or fixed in accordance with a corporation's bylaws shall not affect the validity of any corporate action."
Get an Assumed Name or DBA
If you want to register a Kentucky DBA (assumed name), you must file a form with the Secretary of State and pay a filing fee of $20.
Change the Registered Agent
If your corporation is based in Kentucky, then you must have a Registered Agent in the state. You'll need to appoint one when you file your Articles of Incorporation. You can also change to a new Registered Agent later by filing a form and paying a fee of $10.
It’s free for the first year if you form your KY corporation with us and $119 a year after.
Reserving a Name for Your Corporation
If you're not quite ready to start your business, you can reserve a name for 120 days with the Secretary of State by filing a form and paying a fee of $15. First, conduct a KY corporation search and learn the state's business naming rules to ensure you choose a name that meets legal requirements.
Amending Facts About Your Corporation
When you incorporate, the initial Kentucky business forms you fill out include certain facts about your business at that time. Through the years, some or all of this information may change. If it does, you'll need to file Articles of Amendment with the Secretary of State along with a filing fee of $50. You can do this yourself or Incfile can do it for you.
You'll need to file Articles of Amendment when you:
- Change the company's name
- Add, remove or change a director
- Change the Registered Agent
- Change the number of shares your corporation is authorized to issue
- Change any other facet of your business that was listed on the original Articles of Incorporation
Get a Certificate of Good Standing
Some organizations may request that you prove your corporation's compliance with laws and tax requirements. In most states, this proof is provided with a Certificate of Good Standing. In this state, it's a KY Certificate of Existence.
If you need to prove you have met your commitments, you’ll need to request a KY Certificate of Existence from the Secretary of State. You can request it online by searching for your business within the KY Secretary of State's database and ordering a Certificate of Existence. The fee for this service is $10.
The information listed above details many of the fees a standard corporation will be required to pay in Kentucky. In some circumstances, there may be other one-off, periodic or ad hoc fees not listed above.
Of course, your corporation will also probably need to pay federal, state, self-employment (if it's an S Corp) and other taxes. You'll find more information on the Kentucky taxes page.
FAQs About KY Corporation Filing Requirements and Fees
We charge you this fee at cost and then pay it to the KY Secretary of State on your behalf when forming your business.
It depends on various factors, including:
- governing organizations in your industry
- federal, state and local regulations
- where you're located
- the type of business you run
Many new businesses need a business license, and you may be required to obtain additional licenses and permits. Our Business License Research Package can take the guesswork out of it for you and help you learn what your corporation needs to be compliant.