Understand Your Ongoing Corporation Filing Requirements
Each state requires different forms such as your business annual reports and state franchise tax reports
to be filed at different times. It’s important to understand when each form needs to be filed and when you need to refile the form. Complying with the form filing requirements keeps your business in good standing with the state. Failure to file these reports can lead to the
company being revoked or administrative business dissolution. Incfile includes lifetime company alerts
with courtesy email reminders to inform clients of an upcoming filing requirement with all of our state filing packages.
Georgia’s Ongoing Filing Requirements:
Georgia Annual Report
Due Date: April 1
Filing Fee: $50
Important: Within 90 days of incorporation, each Georgia corporation that has a business start date between January 1–October 1 must file with the
Secretary of State an initial annual registration that lists 3 principal officers: CEO, CFO and Secretary.
Georgia corporations that have a business start date between October 2-December 31 must file with the Secretary of State an initial annual registration during the
first quarter of the year after the business effective date.
Corporation Publication Requirement: All corporations must publish a notice of intent to incorporate in a newspaper which is the official legal
organ of the county where the initial registered office of the corporation is to be located. The notice should be published once a week for two consecutive weeks
and it should contain the name of the corporation, the name of the registered agent and the address of the registered office in Georgia.
Protect Your Business Name With a Trademark
A trademark is an essential asset for your business because it protects the brand name and identity that you worked so hard to create. When you secure a federal trademark for
your business brand, it gives you exclusive rights to use your business name, logo or slogan once the trademark is approved. Federal Trademark Protection also prevents other
businesses from using your brand name and brand identity. Incfile is happy to help with conducting a trademark name search on your business name. Our partnered attorneys will
do the research to make sure the mark isn't already taken, ensure the filing is properly prepared and submitted to the government office, and provide sound legal advice
throughout the entire process.
Benefits of Incfile's Trademark service include:
- Legal counsel from an experienced trademark attorney
- A thorough search of existing trademarks
- A registered trademark with the USPTO
- Handling all correspondence with the USPTO until the name is approved.
Finances & Accounting for Your Georgia Corporation
Once you form your corporation in Georgia, there are important next steps to ensure your business finances and accounting are organized for tax season and peace of mind, and
that your personal and business finances are kept separate to ensure safety of your personal assets. With the right accounting steps, your business will run smoothly and be set
up for increased profits and success.
Choose a Bank for Your Georgia Corporation
The right business checking account for your business should have minimum fees, so that your money goes into the business or your own checking account instead of spending on
hidden, tricky bank fees. According to NerdWallet — who looked at the 10 biggest banks in
the U.S. and some additional online banks — these are the best four free business checking accounts for your corporation:
Separate Business & Personal Expenses
Once your form your corporation, it’s important to keep your business and personal assets separate to protect your personal assets from liability. It also makes tax season a
whole lot easier when you have one clear account with all your business expenses, instead of all expenses mixed up within two accounts that need to be sorted. Once you choose a
business checking account for your Georgia corporation, make sure you receive a business checking card or apply for a business credit card that you can use for all business
expenses. You can also use a tool like Expensify to track and tag business expenses from your mobile phone.
Set up Accounting Software
Choosing the right accounting software will allow you to track your accounts receivable — the money that is flowing in and out of your business. Accounting software will allow
you to track bills, invoices, expenses and customers. This is also another important step in simplifying your year-end tax burden. With a clear, separate business checking
account and card and an organized accounting software system, you’ll (barely) dread tax season as a business owner.
Here are some favorite accounting software options for corporation owners:
This is a top option for a lot of business owners and starts out at only $10 a month. You can automatically import banking transactions, track your customers and vendors and
related bills and expenses, and integrate with a lot of other online finance tools. If you hire an accountant or tax support, they will all likely support QuickBooks. You can
even use an online version in addition to a desktop version of their software. The drawback is that the learning curve for QuickBooks can sometimes be a bit steep.
Xero: Xero is online accounting software that is a great option for those who find QuickBooks to be too complicated and
difficult to understand. Their plans start out at $20 per month.
FreshBooks: Freshbooks is online
accounting software that allows you to also track your time, expenses, collaborate on projects and view accounting reports. One drawback is that it doesn’t currently have a way
to track invoices that your business needs to pay. But, accounts start out at $15 per month.
Bench: Bench not only allows you to track your accounts receivable, but they include the help of a real-life bookkeeper to run
your accounting every month. For a Bench account starting out at $125 a month, this is quite the deal instead of hiring your own bookkeeper.
Determine How You’ll Accept Credit Cards
If you use QuickBooks or Freshbooks, you’ll be able to accept credit cards to pay for invoices. If you have a brick and mortar location for your small business, you want to look
into offering payments through a service such as Shopify or Square.
Look Into Business Funding Options
In case your business runs out of cash flow, you want to have a backup option so your business doesn’t go under. You can raise capital from investors, ask friends or family for
loans, get a business credit card, take an online business loan, or look into government financing using the SBA and BusinessUSA’s
financing tools. Also, it’s important to remember that you can also bootstrap your business — which means only using the funds you have in your bank account and not
expanding until you get more business income.
Business Operations & Marketing for Your Georgia Corporation
Build a Business Website
Having a great online presence for your business is the number one way people will find you. You need to start with buying a domain name using a service such as
NameCheap. Then you need to choose a service to host your website such as Xoopah. Finally,
design your website using a tool such as Squarespace or WordPress. Make sure your website includes important business information such as how to contact you and business hours.
Choose a Virtual Phone System
Your business needs a phone number so that your customers, employees and vendors can reach you. A great option is to look into a tool such as
Grasshopper, which allows you to get a business phone that actually forwards to your cell phone, so you never miss an important call.
Design a Business Logo
A logo will reflect your business branding everywhere your customers interact with you — on your website, on your invoices, in your email signature, on business cards and more.
Instead of trying to design a logo yourself, try a logo making service such as
99 Designs or buy some really high-quality pre-made logos you can customize on CreativeMarket.
Get Business Cards Created
Once you have a logo, create nice looking business cards that you can hand out when you’re out networking or even running errands. You never know when a conversation about your
business will come up, and you want to be able to give someone a place to research your business and contact you. A great tool to create inexpensive business cards is
Choose the Best Business Tools to Run Your Georgia Corporation
In addition to accounting software, there is a number of online business software options that will lift a number of menial tasks and burdens off your full business-owner plate.
Below are important business functions for your company and what we think are the best business tools for your Georgia corporation.
- Project Management: Asana, Basecamp, Trello
- Productivity: Todoist, Evernote
- Collaboration: Google Docs, Dropbox, Box
- Social Media Management: Hootsuite, Buffer, Sprout Social
- Communication: Skype, Grasshopper, Slack, Yammer
- Email Marketing: MailChimp, CampaignMonitor
- Marketing Automation: HubSpot, Hatchbuck
- Customer Relationship Management (CRM): SalesForce, Insightly, Zoho
- Customer Support: ZenDesk, GetSatisfaction, SurveyMonkey
- Human Resources: Gusto, Back Ops
- Legal: DocuSign
- Ecommerce: Shopify, Recurly, Vendio, Square
- Website Development: Sniper Monkey, Squarespace, WordPress, Jira
- Analytics: Google Analytics, SumAll
- SEO: SemRush, KWFinder, AHREFS
- Hiring: Bullhorn Reach, Plum, ZipRecruiter
Get a “Start a Business Checklist” to Follow
If you want to track your progress in getting your new business set up properly, we have a great virtual Start
a Business Checklist
that includes everything you need to do to launch your business. It even features downloadable PDFs you can access to download and print.