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When you’re forming a Florida S Corporation or C Corporation, you will need to file certain forms and pay certain fees. Requirements can come from various bodies including the federal government, the FL Division of Corporations and elsewhere.
Below is a rundown of what you’ll need to do, together with information on the requirements for your Florida corporation. Some of these forms you only need to submit once, while others must be filed on a regular basis.
We provide a paid service to take care of certain filings and forms for your Florida corporation. Alternatively, you can choose to file these requirements yourself — make sure that you set calendar reminders.
The Articles of Incorporation document is the formal paperwork that you file with the Florida Division of Corporations to create your corporation.
Once the Articles of Incorporation document is filed with the FL Division of Corporations, your business is legally formed as a Florida corporation. The Articles of Incorporation typically includes:
The Florida corporation’s name
The Florida corporation’s purpose
The Florida corporation’s mailing address and street address
The Florida corporation's Registered Agent and their address
The Florida corporation’s capital structure (number of shares to be issued, who owns them, pricing, etc.)
The names and addresses of officers and directors
The effective date
The name and address of the incorporator
Here at Incfile, we automatically create and file your Articles of Incorporation on your behalf when you start your S Corporation or C Corporation with us.
Depending on the type of Florida corporation you’re running, you will need to obtain various business licenses and permits. These are not required to form your FL corporation, but you must have them to legally carry out business. It’s vital to understand the permits and licenses required for your business to operate in compliance in your jurisdiction.
Various cities in Florida have slightly different rules and fees for permits and licenses for corporations. Check with your local Florida city administration to see what their rules are. You will need a separate permit or license for each city your Florida corporation operates in.
Depending on the type of business you are running, you may need to get additional permits and licenses from the county or state of Florida. You can get an idea of the types of permits and licenses your S Corporation or C Corporation might need from the State of Florida website.
Some corporations will need to get licenses and permits from the federal government and various national agencies. You can find a complete list on the U.S. Small Business Administration website.
Because permits vary widely depending on the type of Florida corporation you are operating and where you are located, we provide a comprehensive Business License Research Package. It’s designed to tell you all of the licenses and permits necessary for your new corporation. It includes:
A comprehensive package of all the licenses, permits and tax registrations required for your business
The application forms to file with the appropriate licensing authorities
Your customized Business License Research Package will be emailed to you within two days of your Florida Corporation being formed by the Florida Division of Corporations.
Because you’re forming a corporation, there are certain other legal, regulatory and compliance areas you need to meet.
Bylaws are the formal, internal rules that your Florida corporation must follow to stay active. You will need to create and agree to bylaws in certain areas.
Defining your Florida registered office and FL Registered Agent
Stating details of the Annual General Meeting (AGM), including date, place, time and other relevant information
Other details from the AGM, including the order of business, notice, voting record, quorum, proxies, shareholder actions and more
Stating when a special shareholders’ meeting may be held and the circumstances that could lead to it
Details of stock certificates, ownership, issuing and transfer
Details of the Board of Directors, including how they are elected and appointed, their number, the powers they have, how they can be removed, regular meetings and agendas, executive committees, remuneration and other areas
Details of the various officers in the corporation, including how they are chosen and appointed
Designations of officers in the Florida corporation including president, vice presidents, secretary, assistant secretaries and treasurer
Rules around dividends, declarations and reserves
Any other formalities the corporation believes need to be documented
Ownership in a Florida corporation is expressed through the issuance of shares. You must create stock certificates and formally issue stock to any agreed initial shareholders in the corporation.
You must appoint directors to all positions in line with the agreed Florida corporation bylaws. The Board of Directors is responsible for the strategic direction and overall management of the corporation. The board selects officers who will manage the day-to-day activities of the corporation.
Officers are the individuals who manage the Florida corporation on a day-to-day basis. At minimum a FL corporation should have a president, secretary and treasurer. Theoretically, one person could hold more than one position.
Your Florida corporation will need a book to record important information about the business. This book will include details like your Articles of Incorporation, corporate bylaws, meeting minutes, AGM details, directors, officers, stock certificate information, transfer documents and more.
You may need to hire employees for your Florida corporation. You will need:
An Employer Identification Number (EIN)
Worker’s Compensation Insurance
General Liability Insurance
You must hold a yearly meeting that all directors, officers and shareholders of the FL corporation are invited to. The purpose of an AGM is generally to:
Discuss important information
Make strategic decisions
Understand opportunities, risks and issues
Vote on important resolutions and other matters
You will need to register for certain taxes when you form your corporation. These include:
Federal income tax
Corporation tax (only for C Corporations)
Sales and Use tax
You can find details on the Florida Department of Revenue and IRS websites.
You must file an annual report with the Florida Division of Corporations for your Florida corporation. If you do not file your report regularly, you will be charged a late fee and your FL corporation may be dissolved.
Learn about your ongoing Florida corporation filing requirements and business filing deadlines with our helpful Florida ongoing filing lookup tool.
You may need a Certificate of Good Standing for your Florida corporation to carry out some business-related services like opening a bank account.
Incfile provides a cost-effective service to help you create your Florida corporation. We guide you through the process and handle most of the administrative steps, such as filing the necessary forms on your behalf.
Our basic package also provides a free Registered Agent service for the first year. If you're looking for help starting an S Corporation or C Corporation, our comprehensive services provide outstanding value.
Clear Pricing. No Contracts. No Surprise.
|State Fee||State Filing Time||Expedited Filing Time|
|$70||22 Business Days||10 Business Days|
This report is mandatory and must be filed within the specified time frame in order for the entity to remain in good standing with the state. Failure to file this report can lead to the company being revoked or administratively dissolved.
Due Date:May 1st
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