California Business Entity Searches & Naming Your LLC
Your California business entity needs the perfect name, and we’re here to help. In this section we’ll guide you through searching the CA Secretary of State business register, tell you about the rules for naming your business, describe “Fictitious Business Names” and get you started with registering your LLC.
California Secretary of State Business Search
Once you've picked out a name for your business, you'll need to complete a California LLC search with the CA Secretary of State. We provide a useful, convenient
business name search tool. It will automatically search the CA registry of LLCs and corporations and let you know if
your desired business name is available. If you’re looking to start a business outside California, you can search other state business registries as well.
If our search shows the name is already in use, that means it’s not available and you won’t be able to register it. Try searching for a different business name instead.
You can also search for your business name directly on the California SOS website.
Once you’ve decided on a name for your LLC and checked business name availability, you’ll need to meet California Secretary of State naming rules. These do vary from state to
state — we’ve got general naming rules below, as well as naming rules specific to LLC businesses formed in CA.
General Business Name Availability Rules
These rules typically apply to all LLCs, no matter what state they are formed in. You will need to pay attention to these rules, as they will influence the name you choose for
your California LLC.
Your LLC Business Name Must Be Unique
The business name you have chosen cannot be used by any other LLC or corporation in the state of California. This is why you should check business name availability on the CA
Your LLC Business Name Must Not Be Confusable With Another Business Name
It’s not enough for your CA LLC name to be unique. It also cannot be similar to the name of a corporation or LLC in California. For example, you cannot use the following factors
to say your name is different from the name of another business:
Suffixes, such as Corporation, Company, Incorporated, Incorporation, Limited, Corp., Co., Inc., Ltd., LLC, etc.
Definite articles like “A,” “And,” “An,” “&,” “The,” etc.
The singular, plural or possessive forms of a word
Abbreviations, punctuation, symbols, fonts, typefaces, etc.
Your LLC Business Name Must Contain Certain Words
All LLCs must have the words “Limited Liability Company,” “L.L.C.” or “LLC” in their name. These words should normally come at the end of the name.
Your LLC Business Name May Have Other General Restrictions
Most states will not allow you to form LLCs with names that:
Are very similar to the name of a federal or CA agency or organization (e.g. FBI, FDA, California Tax Service Center, California Police, Treasury, etc.)
Suggest affiliation with a federal or state agency or organization
Use the term “Olympic” or any terms that are trademarks of the Olympic organization
Imply a purpose that it would be illegal for your business to carry out
Specific LLC Naming Rules for California
In addition to the general rules listed above, the California Secretary of State has some specific business naming rules for your LLC. You will need to follow these rules if you
want to name your CA business appropriately.
The business name may not include the words "corporation, corp, trustee, bank, trust, incorporated or inc."
Your California business name cannot include any words suggesting you are an insurer or assume insurance risks.
The business name cannot include “Agency,” “Commission,” “Department,” “Bureau,” “Division,” “Municipal” or “Board.”
Although these are the main rules about naming your business in California, there are plenty more. You can find additional rules about naming your California business on
the California Secretary of State website.
You might choose to do business under a different name from your legal LLC name. In California, doing business under a different name is known as a “Fictitious Name.” You might
choose to use a different name from your CA formal LLC name for a variety of reasons.
For example, your LLC might be called California Leisure and Travel Holding Company LLC, and you have a chain called Hollywood Bus Tours. You should file a Fictitious Name to
let the California Secretary of State know. In California, you do that through filing a form with the county administration that your business is located in. You can also have
Incfile do it on your behalf through our Assumed Business Name service.
Once you’ve followed all the naming rules, confirmed name availability with our tool, and decided whether or
not you need a fictitious business name, you can finally register your CA LLC name. There are a couple of ways to do this.
If you don’t want to form your California LLC right now, you can reserve the business name with the California Secretary of State. You will need to complete a “Name
Reservation Request” and file it with the CA SOS. You do not need to reserve a name if you are forming your business right away. California SOS LLC name reservation form
How Do I Search for My California LLC Business Name?
Just use the Incfile California business name search tool and enter your proposed business name. Our tool will search the business register of the California Secretary of State, which will tell you if there are any CA corporations or LLCs with that name.
If you want a street address in California, Incfile provides a convenient and safe virtual mailbox service.
Please note that this may not meet the requirements of the Secretary of State for a registered office or registered agent address, but it is an excellent way to securely access your physical mail from anywhere.
The benefits of our virtual California mailbox service include:
One address for all correspondence
Review mail wherever you are
A professional image for your business
A low, fixed price regardless of mail volume
Are There Any Rules on Naming My California LLC?
Yes. Most LLCs will be bound by general rules (applicable to all LLCs) and specific rules (applicable in the state of California). We’ve detailed these rules above.
Can I Do Business Under a Different Name Than My LLC Name in California?
Yes. Known as “assumed names,” “fictitious names,” “doing business as names” or “trade names,” you can choose to conduct business under a different name.
Can I Reserve a Name for My California LLC?
Yes. The California Secretary of State allows you to reserve a name if you don’t want to start your business immediately. If you are ready to start your business now, you do not
need to reserve a name.
Useful Resources for Naming Your California LLC
You might find these resources helpful.
Trademarks and Service Marks
You must be careful that your California LLC name does not infringe on the trademark or service mark of another business. The easiest way to make sure your proposed business
name does not infringe is to carry out a trademark search through Incfile. If it doesn’t infringe, you can even register it as a trademark yourself.
This report is mandatory and must be filed within the specified time frame in order for the entity to remain in good standing with the state. Failure to file
this report can lead to the company being revoked or administratively dissolved.
Due Date:During six-month period ending on last day of anniversary month of incorporation or qualification.
Important:The initial Statement of Information filing is due within 90 days of the entity formation date.
California Franchise Tax
Franchise Tax Fee: $800 (minimum) $800 payment for the LLC Franchise Tax is due by 15th day of the 4th month after your LLC is filed. The month your LLC is filed counts as Month 1, regardless if you file on the 1st of the month, the last of the month, or any day of the month, really. This means that if you were to file your LLC on March 22nd, then you must pay the $800 fee no later than June 15th (in this example, March is Month 1, April is Month 2, May is Month 3, and June is Month 4). Then, every year after your first payment $800 LLC Franchise Tax will be due by April 15th. You pay the $800 LLC Franchise Tax using Form 3522 called the LLC Tax Voucher. (We do not assist in the filing of the Franchise Tax Report)
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