What is a Virtual Office?

What Is a Virtual Office, and Why You Might Need One

One of the greatest challenges of running a Limited Liability Company (LLC) is finding the right balance between convenience and cost. Sometimes an extra expense will make a positive enough impact on your company’s future to warrant a bit of investment — or at least investigation. Nevertheless, many business owners are often hesitant to break from the traditional mold of “what a business should be.”

But you shouldn’t write off new ideas automatically. One new concept that’s steadily growing to prominence in the greater business landscape is the idea of a virtual office. Perhaps you’re wondering exactly what a virtual office is and why you might want to consider transitioning your business into this model. Let’s explore how a virtual office system works and why you might benefit from virtual office technology.

Going Virtual

Thanks to modern technology, a successful business often has no real necessity to operate in a consolidated physical location. More and more, software systems and online services make it easy to connect your team without dealing with time-consuming commutes. In fact, going without a traditional office can result in a less costly and more streamlined operation that opens up your business to a wider pool of talent (namely remote workers).

A virtual office takes advantage of the current capability for employees to work from anymore without sacrificing the central hub and all the services that a physical office usually provides. After all, LLCs and corporations of all sizes likely still want to retain the phone services, meeting options and some other perks of a physical space — but without having to purchase or lease any permanent office space.

The cost savings is easily the most readily apparent benefit of a virtual office. By operating virtually, you won’t have to worry about the maintenance costs of your physical office or the staff necessary to attend to it. Some virtual offices operate with “monthly leases” in the form of a membership fee that allows you to access the amenities and built-in services you want without any fluff.

Although doing business virtually is fast becoming the norm, businesses like yours still want to make it clear to prospective customers and business partners that you are just as legitimate, professional and experienced as your more traditional competitors. That’s why many virtual offices provide services that can answer your phone, provide a meeting place or even assist with video conferences.

Address Your Needs

One of the most vital and attractive elements of having a virtual office is the ability to obtain a virtual business address. While many shared office spaces provide a physical location complete with business address and a suite of services, perhaps all your company needs is a business address you can claim as your own.

Through a fee-based mail forwarding service, you can have your mail collected at a specific address — which you are able to list as your business address, despite the absence of a dedicated physical office. You can even opt to receive virtual copies of the mail you receive, which are scanned for you by your provider. You’ll never miss a piece of mail and will be able to tout a physical business address for your company in the state where you want to be established (often in the heart of a prestigious business district). Renting an office there would cost a fortune, but with a virtual office you can receive the benefit of an address there without the premium price tag.

How Can a Virtual Office or Address Benefit Me?

If you’re still not sure about investing in a virtual business address or virtual office, let’s delve into the tremendous difference it can make. Say you work from home as a self-employed freelancer or solopreneur. You take your work just as seriously as if you were based at a massive corporate campus. But some customers may see your operation as less legitimate if you use your home address for your business. A virtual business address sidesteps that in one fell swoop, lending you the credibility you need to compete on a grand scale.

Moreover, if you opt to travel frequently and work from the road as a digital nomad (a lifestyle that is also gaining steam), a virtual office grounds your operation. Your company needs to have an address on public record, and you’ll benefit from the added privacy a virtual business address affords you.

Changing Times

Now that we’ve outlined a bit more about how a virtual office can propel your business forward, you probably have a clearer idea of whether you’d like to leverage virtual office technology. Virtual office systems, including a virtual business address, are the way of the future, and they can help provide the competitive edge your company needs going forward.

If you want more information about having a virtual office or virtual address, Incfile can help guide you in plotting out your business’ future. We make it our mission to prepare you for the business landscape and provide you with the tools you need to succeed. Our extensive resources will empower you to work confidently as you take your business to new heights. If you have any questions about starting your business, transitioning into a virtual office or another aspect of managing your company, reach out today to learn more.

Robert Yaniz Jr.

Robert Yaniz Jr.

Robert Yaniz Jr. has been a professional writer since 2004, including print and online publications. Much of his experience centers on the business world, including work for a major regional business newspaper and a global law firm.
Robert Yaniz Jr.

Latest posts by Robert Yaniz Jr. (see all)

    Free business formation
    Follow INCFILE